2024-10-14 Board Meeting

Meeting Info

Participants:
- Present: Calvin, Dellena, Ke, Flora
- Chair: Calvin
- Secretary: Dellena

DEP confirmed they have 14 people for the week of October 28th
Must decide time for 2 consecutive days from 9 to 5 with a one hour lunch break - maybe the 28th-29th -> yes lets confirm this
Ke is available on Monday and Vaasuki is available Tuesday
Send google sheet for call-out email to facilitate helpers
Calvin: send email to DEP to confirm this time
Flora: will send email that Vaasuki made the template for and create the registration form
This will be a free workshop, with no fee
See how many volunteers for helpers we have and then possibly increase registration limit, but for now, keep it at 20 total, or 5 open to UF students
Make clear to DEP point of contact that this is a 2-day workshop and the later sessions are dependent on the first sessions
Flora will send, Calvin and Ke will draft email: Sending to ecology relate departments first is good, so we don’t get too many people trying to register, since we only have 5 spots to fill - unless if we get a bunch of people signing up for helpers, as this will increase attendance possibilities
Flora will create the website, Calvin and Vaasuki will send her details relating to this workshop
Having an etherpad or google doc for questions may be best, but has a lack of privacy, combine this with chats and breakout rooms in zoom
Make zoom meeting for helpers and instructors prior to workshop