2022-11-29 Board Meeting

tags: UF Caprentries Meeting Minutes

Meeting Info

• Location: Remote

• Date: 2022 November 29, 13:00 ET

• Agenda

1. Introductions
2. Approval of November 15 Board Meeting minutes
3. Election results & welcoming of new board members
4. Libraries Workshop update
5. Intro to R Workshop planning/discussion
6. Social event planning
7. Sponsorship emails
8. Budget
9. Any other busines

• Participants:
  • Audrey Smith, Flora Marynak, Cory Brunson, Caitlin Campbell, Dellena Bloom, Natya Hans, Ke Zhang
  • Meeting Chair: Caitlin
  • Meeting Secretary: Audrey

Notes

Introductions

• Introductions were made!

Approval of November 01 Board Meeting minutes

• Minutes were approved with no changes.

Elections update

• All nominees received greater than 50% votes of all votes cast
• Caitlin welcomed new board members

Library Carpentry Update (Cory):

• Cory sent out email to registrants (29)
• Cory will join zoom 1 hr prior to workshop start time
• Will coordinate helper shifts via email
• Slack channel will be set up for all participants
• Natya: Access to zoom for those not registered? (Cory recommended Natya go ahead & register for the workshop
• Cory: should we target specific listservs for different workshops based on workshop content/focus?
• Flora: sends out to specific listservs (or the relative contact person), including grad students

Intro to R Workshop Update (Natya and Dellena):

• Date set: January 19-20
• Leaning towards in-person format, will not plan on a hybrid workshop. Ultimately, up to the organizers to decide.
• Natya and Dellena to schedule a meeting to go over the checklist.
• Announcement to be sent out in Dec, ideally with the option to register. At minimum, send out the save the date.
• Flora has checked and reserved informatics institute room space

Social event planning (Cory):

• Planning a social get-together for board and active carpentries club members to get everyone introduced to the website, file storage, google drives, etc.. Part tutorial, part social space.
• Caitlin will take charge of scheduling
• Locations – expecting ~10 people. Bartram-Carr courtyard looks good– has wifi, some outlets. Cory may bring food, or else we would brown-bag it.

Sponsorship emails + budget

Waiting on budget update info, will revisit next meeting

Other business

• Cory will manually generate the reports in the style of the previous. Would appreciate reminder in January.
• New member onboarding: Audrey will add new board members to google drive, we will work out github usernames. Some of this can be worked out at the upcoming onboarding social.

Next meeting

• 2022 December, date TBD. Planned in-person event!
• Chair: Caitlin
• Secretary: Audrey