2022-10-18 Board Meeting

Meeting Info

Location: Remote
Date: October 18th 2022 1:00 PM (EST)
Agenda
1. Introductions
2. Approval of October 4 Board Meeting minutes
3. Board nominations & elections update
4. Genomics workshop recap & reflections
5. Intro to R workshop delegation
6. Food budgets for in-person workshops
7. Other business
Participants:
- Cory Brunson, Dellena Bloom, Audrey Smith, Hoda Akl, Plato Smith, Ali Alruzuq, Flora Marynak
- Meeting Chair: Cory
- Meeting Secretary: Audrey

6 self-nominations to date, including 3 current board members (Cory, Caitlin, & Audrey)
Begin election process for self-nominations (Audrey- send out email, etc.)
Self nominations are closed, but we will keep them open on a rolling basis
- Update webpage to reflect above (Audrey)
- Send out email to listserv to announce above (Audrey)

Aida & Cory were main organizers and instructors for this workshop
Reflections:Need to Know who backup instructor is before workshop in case someone calls out sick or otherwise
- Cory: there was substantial interest in Genomics workshop. Do we want to have 2 Genomic workshops per year (Fall & Spring)
In-person workshop fees: need to budget more for food; explore options for fee structure
- Flora: When set-up registration with DOCE, can set up the options; then determine who didn’t pay for lunch, use -Flat base workshop fee tiered by role at UF; lunch fee not teired -Utilize nametags with lunch/no lunch marker
- Hoda: Thought the $10 fee for workshop with 2 days & 2 lunches was a good deal -*Maybe combine 2 of the ideas: have a flat fee (tiered) & option for lunch added fee (not tiered)
- Dellena: Tiered flat fee based on role at UF
- Cory: there was substantial interest in Genomics workshop. Do we want to have 2 Genomic workshops per year (Fall & Spring) -Need based question at the end of registration form -Bring your own lunch, but pay nominal fee. All participants can opt in or out of lunch. ($20 vs $5) -Automatically tier by student, faculty, community member -Flat increase in registration cost - Flora/Plato: Satellite UF community (reserach centers- e.g., IFAS/TREC) - Decision: Flat fee for workshop to cover general refreshments; opt-in or out for lunch with fee based on UF role

Amanda is the point person for this agenda item
- Centrally-organized workshop, Amanda is coordinating with Danielle Green who will recruit instructors, etc.
- Workshop dates: Dec 1-2, from 9:00am-5:00pm EST
- Audrey will check in with Amanda about Libraries workshop

Intro to R for Reproducible Scientic Analysis- Early Spring Semester
- Need organizers: Audrey- reluctant to be main organizer but would co-organize; Dellena & Cory could also co-organize
- Cory: Best to have previous board member with organizing experience as main workshop organizer
- Last meeting (10/04), Natya volunteered to potentially organize this workshop
- Audrey will include Intro to R workshop organization in email to board with minutes, etc.

Sponsorhsip- start thinking about getting those emails out
- Wait until Cory has met with Geraldine about reports