2022-02-28 Board Meeting

Meeting Info

Location: Remote
Date: February 28, 2022 11:00 AM (EST)
Agenda
1. Introductions
2. Approve minutes from meeting on Feb. 14. Link to the minutes https://www.uf-carpentries.org/minutes/board-2022-02-14/
3. Update on FY22 budget
4. Update on sponsorship email
5. Brief report of the “Data Analysis in R” workshop
6. Discussion about the future workshops in this semester
7. Other business
Participants:
- Cory Brunson, Amanda Markee, Caitlin Campbell, Audrey Smith, Narayani Barve, Vijay Barve, Amobichukwu Amanambu, Dellena Bloom, Mahya Sam
- Meeting Chair: Narayani
- Meeting Secretary: Amanda

Board members introduced themselves to meeting attendees
Dellena Bloom was a helper in the last workshop looking to be more involved, and Mahya Sam recently joined our mailing list

Trista started a position outside of UF, but is still helping with our financial management. We will reach out to her about the membership tier for FY22
Alethea is coordinating directly with sponsors to initiate transfer of funds

Cory received an update back from the Health Science Center Libraries sponsorship, he denoted their response in the spreadsheet.
Narayani will send her potential sponsor emails ASAP.
No one else has heard back from their potential sponsors from last week’s update
We will bump the sponsorship emails one more time for folks who have not replied to our initial emails
Cory will include an inquiry on Trista’s potential sponsor emails to her directly
IFAS donated a significant amount last year, and were expecting a detailed report. Audrey will reach out to Geraldine to get an update on this from last year, to see if we can request sponsorship from IFAS again.

Cory Takeaways: The workshop in real time flowed smoothly
Dont break up workshops unless you absolutely need to
We should try out etherpad as an alternative to slack
Caitlin Takeaways: We floated the idea of better documenting the timeline workflow for planning workshop.
Would help with having a calendar for when we need to market the workshops
Key Takeaway: We should have a set time every year/semester for certain workshops, to streamline the planning of workshops. (ie. Intro to R in January, with same lesson plan yearly)
If we have these workshop dates set, we can announce them in new grad students orientation in departments like Biology, geography etc.
This helps with ensuring people have enough time to register, and that instructors and helpers can block off time to attend.

Amanda will email Flora with the information regarding our three centrally oganized workshops coming up
Amanda will email Danielle (centrally organized contact) to see if we need to provide helpers and volunteers

We will have a seperate meeting for content development for the fixed workshops
For our Zoom meeting discussing yearly schedule, we should send this out to the Informatics listserv
Hao Ye informed us that there has been updated policy on Data Carpentries logo use. Check this email for information
We should have a central contact for the UFGI group that Aida coordinates, who periodically attends their meetings
Lastly, for our board meetings, after agendas are posted as issues on GitHub, we will resolve the issue once the minutes are posted
Secretary after the meeting will close the agenda issue, and also post the event page for our upcoming board meeting on the website (as an event linked to the next agenda, with Zoom link)