2021-09-15 Board Meeting

UF Carpentries Meeting Minutes

tags: UF Carpentries Meeting

:::info

• Location: Remote
• Date: September 15, 2021 4:00 PM (ET)

• Agenda

  1. Introductions
  2. Approve minutes from 9/01/21 board meeting
  3. Discuss Election: self-nomination deadline, voting, webpage
  4. Organize for Intro to R upcoming workshop Sept. 27-28: registration, solicit helpers & instructors
  5. UF member attendance @ Carpentries Member Council Meeting September 22nd at 11am and 7pm EST
  6. T-shirts
  7. Instructor training deadline
  8. Update on Genomics workshop
• Participants:
  • Max, Trista, Narayani, Vijay, Audrey, Amobi, Caitlin Campbell, Kylie Mendoza
• Meeting Chair: Max
• Meeting Secretary: Audrey

:::

Notes

Introducions

• Board members and guests introduced themselves

Approve minutes from 9/01/21 board meeting

• Approved by board majority

Discuss Elections: Self-nomination & Voting Deadlines; Webpage

• Self-nomination deadline Thursday, Sept. 16
  • 2 nominations so far (Trista & Narayani)
  • Audrey, Amobi, & Caitlyn will self-nominate
  • Members will send reminder to listservs
  • Audrey will send reminder to Cory Brunson
• Vijay will create/update elections webage for 2021 by Friday 9/17 afternoon
• Voting will be open 09/17 - 09/24
  • Vijay will send out email announcing that election voting is open
• Members who did not self-nominate will tally votes (Vijay & Max)
• Max will send email to listserv announcing election results for 2021-22 board members
  • Max will create & include poll in email to determine new board meeting time for Oct. 2021- Sept. 2022

Introduction to R Workshop: Organization

• September 27-8, 10:00am - 5:30pm ET- Held virtually via Zoom
• Workshop will mimic schedule from Spring 2021 Intro to R workshop
• Narayani will create registration by end of week (~9/17)
  • Workshop registration will open ASAP (~9/17); close on 9/24 (?)
  • Audrey will assist with registration management as needed
• Vijay will create workshop repository webpage with lesson schedule
  • Amobi will assist Vijay as needed
• Trista will email helpers & instructors from previous workshops to solicit volunteers
  • Trista will also send email to Carpentries listserv to solicit workshop volunteers
  • Narayani, Audrey, Amobi, & Caitlyn will help as instructors; Max as helper Tues. 9/28 afternoon
• All board members will forward workshop registration announcement & solicitation for volunteers emails to respective dept. listservs
• Narayani, Audrey, Trista- finalize volunteer instructors & helpers and schedule meeting prior to workshop start date (9/27)

Genomics Workshop Update

• To be held in October or November, depending on instructor availability
• Max has contacted XX- waiting on response

Carpentries Member Council Meeting September 22nd at 11am and 7pm EST

• Trista & Audrey will attend

Instructor Training Deadline

• Per email from Maneesha of national Data Carpentries (forwarded by Alethea):
  • UF has used 5/6 allowed instructor training seats
  • Membership ends & instructor training seats expire 2021-10-30
  • Audrey will email approved applicants to notify of deadline to complete training

T-shirts

• Trista had the t-shirts in her office on campus; all can pick up his/her t-shirt there

Date/Time for next meeting:

• Next meeting: TBD ffter board member elections finalized
  • Max will send email announcing new board members & include poll to schedule 2021-22 meeting time
• Meeting Chair: Trista
• Meeting Secretary: Audrey