2021-06-08 Board Meeting

UF Carpentries Meeting Minutes

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Location: Remote
Date: June 08, 2021 10:00 AM (ET)
Agenda
1. Introductions
2. Approve minutes from 5/25/21 board meeting
3. Travel Grant Applications
4. Library Workshop for Fall Discussion w/Hao
5. Genomics Workshops for Summer
6. Preparation for 2021-2022 Elections
Participants:
- Brandon, Trista, Narayani, Max, Audrey, Brian, Amobi, Ryan Mears, Hao ye
Meeting Chair: Trista
Meeting Secretary: Max

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Only one grant application was submitted; also, registrations for many incoming workshops are not open yet, or opening this week. This includes the applicant’s workshop. Audrey is in contact with her.
The funds we make available cannot be rolled over to next year.
Applications to close June, Thu 10
Remainder funds to be spent on Data Carpentry T-shirts to identify instructors during future in-person workshops
T-shirts should be ordered by Monday; Brian to look for the logo picture in the right format for printing on t-shirts; Hao sent a link to formats
Audrey to get quotes for the purchase
Library Workshop for Fall Discussion w/Hao
Hao introducing library workshop, and discussing R vs sql
September could be a good time for the workshop
Practicalities of the workshop, such as place and availability of computers and rooms, to be further discussed, as it will likely be an in-person workshop

Workshop to be held on June 24-25 (Thu-Fri)
Max to be one of the instructor; waiting for confirmation from another two peopel who previously gave availability to be instructors as well.
Narayani to be a helper or instructor (to be confirmed); also is going to help with registration process
Audrey can be a helper on Friday only
Vijay to be a helper; also to take care of the github page
Considering this is a total beginner intro, most issues are expected to rise from Linux syntax issues; as per Brandon’s suggestion, registration to be capped at 30-35 max trainees
Registration to be made public next week
Instructors’ meeting to be held possibly this Friday morning; Max to send email out

Elections to be held around end of August
Brandon proposed to postpone the later in the fall (September), to use in-person meetings/workshops to recruit new members
Following Brandon’s observations, elections probably to be moved to around September 14
Previously discussed positions to be advertized so people can be candidates to specific positions