2020-12-15 Board Meeting

2020-12-15 Board Meeting

tags: UF Caprentries Meeting Minutes

• Location: Remote
• Date: Dec 15, 2020 10.00AM
• Agenda
  1. Introductions.
  2. Approve minutes from December 1, 2020 board meeting.
  3. Quick report on Chemometrics mini-workshop.
  4. Updates from all board members on sponsorship emails and responses.
  5. Continue planning for spring R workshop (January 25, 26).
• Participants:
  • Brian Stucky
  • Vijay Barve
  • Narayani Barve
  • Brandon Merriell
  • Trista Brophy
  • Alethea Geiger
  • Hao Ye
• Meeting Chair: Brian
• Meeting Secretary: Vijay

Notes

Introductions

• Hao Ye formal board member

  Approve meeting minutes

• Minutes from December 1st, 2020 were approved

  Chemometrics workshop

• Two lectures for the Chemometrics mini-workshop was conducted by Brian Stucky. This could be treated as one more workshop for reporting.

  Sponsorship emails

• Member updates
  • We have $1000 commitment form UFBI : Brian
  • College of Pharmacy, a zoom meeting was held. They want a workshop for Graduate Students. They are supportive and currently working on sponsoring us : Brian
  • EPI needs follow up : Brian
  • Trisha has contacted SNRE
  • Brandon has contacted Biology, Libarary and WEC, waiting for reply
  • Vijay has contacted UFGI
  • Narayani has contacted FLMNH
• We will have to follow up in first week of January 2021
• We need to add all the potential and actual sponsors in the registration form selection of school / department to capture data on attendance of associated members

  Planning for spring R workshop (January 25, 26)

  • Two days workshop but shorter contents and more room for brakes
  • Contents would be largely based on September 28 & 29, 2020 Workshop
  • Intro to Excel to be included as part of data management best practices
  • Intro to R, dplyr, ggplot (https://vratchaudhary.github.io/plotting_r/)

Workshop organization ideas and tasks

• Breakout during breaks
• Slack to be used for communication during workshop based on earlier experience
• Virtual workshop should be smaller in size
• Make it clear that we have office hours during the breaks to address questions that participants might have
• Recommend having 2nd monitor for the workshop for participants to manage online sessions, R studio and slack discussion
• A script to be provided to participants for them to run and make sure system is set up correctly
• Let us keep the workshop free
• Follow up email for confirmation of participation to make sure we have higher participation
• Set up workshop website by copying the repo
• Open Registration two days after session starts
  • Do contact managers of email listservs ahead of time, so that the post can go up on the correct date
• Participants 30 and at least 3 helpers

  Next board meeting

• Tuesday 5th Jan 2021 10AM (Remote)
• Meeting Chair : Brian
• Meeting Secretary : Vijay