2020-09-01 Board Meeting

Agenda

Carla, Elise, Alethea, Brian (last half), Eve (first half)

We’re going to send an announcement of elections this week (Brian will send out this announcement, per his email today)
Social: had it been decided? On Eve’s calendar, meet and greet (digital) on the 10th at noon (Alethea has had best attendance at virtual events set at noon)
- Who is organizing the meet and greet? Eve set up zoom
- When will it be announced? Announced with the self-nomination solicitation email
Email template for soliciting self nominations.
- Do we want a board meeting linked with the social, immediately after the social? Decided against it because too much time on zoom
- send out email reminder about self nominations
Email today/tomorrow, meet and greet 9/10, then give people a bit of time to think it over; set the deadline to 9/17 (self nominations)
- Next board meeting TBD, depending on lettucemeet poll, meet every 2 weeks still
- Close election the following week, week of 21st (decide later, with rest of board), could close on Sept 30 - On next agenda item (try to schedule deadline the night before the board meeting)
- Plan to meet with new board around 10/5

Eve: should not be free, difficult to take attendance, what if people only show up for a short bit of time, how are they counted in attendance? Would be nice to be free, but want to make sure people show up. Could try to set up a workshop with the warning that no shows will have a penalty.
- Attendance may be more manageable for classes with fewer people (10-12 students)
- There’s a lot of demand, how much do we want to count?
- Had implemented fees initially to curb demand somewhat
Set to vote (set deadline for vote; end of next week 9/11, so there’s still time to announce)
Eve put together a quick website for our September Intro to R workshop. https://uf-carpentry.github.io/2020-09-28-Intro_to_R/
Eve made a new signup sheet to send out during the first or second week of the semester. https://docs.google.com/spreadsheets/d/1vGdr4HEcN_gaq5cUBPePwpVT5Zv2oY2fLCTWwuej0mo/edit#gid=0
and the schedule assignment file. https://docs.google.com/spreadsheets/d/1lONH71D0937eMAw1-pvGmGREM-DPKS-B6gtT6rtEbSA/edit#gid=0
Here is the link to the intro to carpentries slides to be given first thing during the workshop. https://docs.google.com/presentation/d/18hOpvMm-l6XvfW8b8UCGRfqMn1EiFfkSmZOc39TPd5Q/edit#slide=id.g91a3aa71e6_2_148

Nov. 16 and Nov. 18, 3-3:50
Brian will update re: time of day
Genomics workshop may have a conflict, but could do the first part of the day for genomics (Nov 16-18th)
Any helpers interested?
After thanksgiving, everything will be turning digital (according to reopening plan)
Timing might be tricky, week before Thanksgiving break
Further discuss at next board meeting