2019-10-08 Board Meeting

Agenda

• Meeting schedule for the rest of the semester.
• Board positions (chair, secretary, etc.).
• Workshop updates
  • Fall R Carpentries workshop. Curriculum discussion
  • Genomics workshop
  • Spring ML workshop, meeting with Dr. Michailidis
• Travel awards update
• More official “carpentries” presence at UF.

Attendees

Board members: Brian Stucky (chair), Elise Morrison (secretary), Eve Bohnett, Minghao Gong, Vratika Chaudhary, Jenicca Poongavanan; Guests: Dan Maxwell, Taylor Paisie

Meeting schedule

Tuesdays at 3:45 PM actually work for everyone, so we’ll continue with that.

Meeting minutes

Conditionally approved; will review and raise an issue if anything is incorrect.

Genomics workshop update

• Workshop title: “Intro to genomics”.
• Standard registration fee ($45).
• Update Taylor Paise when the registration page is active, and when the website is up

Logins, etc.

• New board members are able to access GitHub, Google drive, Etc

Board positions

• Rotate through board positions, every 2 meetings, switch roles for Chair, Secretary
• Is everyone ok with continuing this method?
• On the wiki, there is great documentation:
  • Secretary:
  • https://github.com/UF-Carpentry/Coordination/wiki/(Secretary)-Taking-Board-Meeting-Minutes
  • Chair:
  • https://github.com/UF-Carpentry/Coordination/wiki/Chair-responsibilities-and-guidelines
• Treasurer doesn’t rotate, responsibilities are also on the wiki:
  • https://github.com/UF-Carpentry/Coordination/wiki/(Treasurer)-Tracking-the-Budget
  • Invite Geraldine to give an overview of the Treasurer role; Oct. 22nd meeting
  • Eve volunteered to help with treasurer role

Status on upcoming workshop

• Intro to R workshop
• Which modules do we want to add? Software vs. Data Carpentry
• First day: intro to R
• Do we want to include SQL? Depending on the audience, SQL might be useful (Health sciences would find it useful) Lesson might be too short
• What is our target audience? New Graduate Students
• Second day: do we want to include version control (1/2 day)
• Data carpentry has an excel lesson: 1.5 hours, do we want to include this?
  • Data quality control lesson (20 min)
• Excel, R lesson, Unix Shell (really shortened; no bash scripting), Git/GitHub
• Title: Intro to Data Analysis with R and Version Control
• If board members are not certified instructors, they could still teach as long as we have one certified instructor present

Machine learning Workshop

• Meeting with Dr Michailidis; he is willing to offer more funding towards travel grants.
• Workshop in spring withh be python based, which would need an intro to python or people should have a basic skill with python
• In the spring, we could host an intro to python workshop (Software Carpentry)

Spring workshops

• Dan Maxwell recommends working closer with Health Sciences, people there could use intro to R
• Who can we contact to send out announcements?
• Future agenda item: how to reach out to Health Sciences? Dan will act as contact to help reach out

Travel awards updates

• Short proposals, evaluated, $500 for travel generally
• Additional funding from UFII could be available for additional travel awards
• Dr Michailidis would like to incentivize more people running workshops
• In the follow up meeting: find out what exactly he wants from this
• Special awards might be more than $500
• Dan has biodiversity and precision health grant as well

Officer positions for next meeting

• Vratika: Chair
• Jenicca: secretary