2019-09-25 Board Meeting

Agenda

• Introductions
• Approve last week’s minutes
• Approve new board
• Elections debrief
• Hand over documents
• UF Ally Skills Network request for money for snacks (Oct 14 workshop)
• ResBaz debrief
• • Start planning the Social Sciences workshop for Spring 2020 (I’ve invited Prof. Kroff and a few others to join us based on suggestions from Sasha)
• Status on upcoming workshops: Ecology (October), Genomics (Fall)
• Blog posts

Notes

Introductions

Outgoing Board Members: Hao Ye, Geraldine Klarenberg, Gaurav Vaidya

Continuing Board Members: Brian Stucky, Elise Morrison

Incoming Board Members: Minghao Gong, Carla Mavian, Vratika Chaudhary, Jenicca Poongavanan

Non-board Members: Alethea Geiger (support staff), Edith Kaan (Linguistics), Eleonora Rossi (Linguistics), Taylor Paisie (EPI), Jorge Valdés Kroff (linguistics), Caroline Storer (FL Museum)

Meeting will be recorded this time

Meeting minutes approved

Elections

• 34 ballots in, had 8 people run for the board, designate 7 board members
• For the future: had two people eligible for “outreach” board member slot
• New board: does a specific policy need to be enacted for future policies re: outreach board member?
• Outreach board member: one member should be an outreach member to coordinate workshops outside of campus (usually at UF RECs)
  • this board member often joins via zoom
  • Jennica will be at the Ft. Lauderdale office
• Current board approves new board
• Feedback on elections:
  • coffee hour socials
  • meet and greets in other venues
  • but workshops hard to coordinate food/logistics are much easier at UFII (thanks Alethea and Flora!)
  • could increase diversity of groups
  • Geraldine will send out stats soon re: attendance for workshops
  • Send out board meeting announcments to other listserves

Handover documents to new board

• Github organization
  • New board members: give Hao your github username
  • WEBSITE: important for updating website, particularly secretary minutes
  • COORDINATION WIKI: very useful for organizing workshops, board responsibilities
    • also has issues, where agenda is listed
  • board doesn’t need to organize every workshop themselves; reach out to community members
• Slack (new admins can be added; Gaurav will add new board members who want to help manage)
• Twitter (new admins can be added; Gaurav will add new board members who want to help manage)
• Facebook (new admins can be added; Gaurav will add new board members who want to help manage)
• UF Informatics Teaching listserve
• Google Drive Folder:
  • slides for workshops
  • budgets
  • spreadsheets
• Google group: just for emails

• Get to know Alethea and Flora

• For the handover, have old board members come and help lead/explain for the first few meetings
  • add fundraising/sponsorship to the “Treasurer” meeting

UF Ally Skills Workshop

• requesting funding for snacks
• NERDI, Biology, UFII
• Requesting $25 total

UF Research Bazaar

• Not as much attendance as we would have liked
• People registered but not attended
• Cap was in place because of the reception
• $10 for 3 days, might do a higher price for lunch
• Registration should be improved

Spring workshops

• Carpentries has a social sciences curriculum
• Gaurav reached out to Sasha (previous instructor)
• Dr. Kroff, Dr. Kaan
  • Interested in seeing the curriculum
  • Alethea/Flora coordinate food/logistics
  • Main need would be initial outreach
  • Board could recruit instructors
  • What are the computational skills that their skills need?
    • Data managing, formatting
    • all use R, tidyverse
    • repeated measures human data
    • summarizing, data trimming, visualization
    • diversity of data; brain images, electrical signals, etc.
    • students have a large interest in having a workshop
• https://github.com/UF-Carpentry/Coordination/wiki/Organizing-a-Workshop
• https://datacarpentry.org/lessons/#social-science-curriculum
• Organize after instructor training to recruit new instructors
• Could take whatever’s useful from Carpentries lessons, mix and match material/bring in the data that they want to use
• Carpentries curriculum is under creative commons license

Fall Workshops

R workshop

• ResBaz planning took a lot of time, did not leave Elise/Brian enough time to schedule this workshop for October
• rescheduling for early/mid November
• Elise and Brian will coordinate with Vratika to organize this

Genomics workshop

• Taylor and Carla needs access to the waiting list
• Data analysis and visualization: is this curriculum up and running?
• Would like to run the workshop at UFII (room is already reserved)

Instructor Training

• Global carpentries instrutors need to know when we’re planning to conduct the instructor training, so they find the instructors
• One instructor training per year (spring)

Board meeting schedule

• every other week Tuesdays (Oct. 8th) 3:45pm
• send out availability poll before the meeting (Brian)
• on agenda next meeting: scheduling board meetings
• Elise/Brian will be chair/secretary