2019-08-06 Board Meeting

Attendees

Board members: Simona, Hao, Brian (chair), Elise (secretary)

Non-board members: Alethea Geiger

Agenda:

• Approve last week’s minutes
• Fundraising updates (e.g., Biology)
• Approve new Code of Conduct (#100)
  • anonymous reporting form
• Upcoming workshop updates
  • USDA-ARS/UF Machine Learning Training 2019 (Aug 27-28)
    • registration and announcement; also, do we want to charge for coffee? (#122)
  • Resbaz
  • Genomics workshop (#114)
  • UCF/Orlando workshop
  • “Regular” carpentries workshop (early October?)
  • R for social sciences
    • Spring ML or network analysis workshop (#115)
• Elections and travel award logistics
• Start publicizing workshops for fall 2019/spring 2020 (#121)
  • @gklarenberg’s blogpost (UF-Carpentry/website#46)
• Making our Carpentries report public? (#69)
• Update on UF Carpentries stickers
• Funding request for R-Ladies stickers

Notes:

• Approve last week’s minutes
  • approved
• Fundraising updates (e.g., Biology)
  • Elise contacted Biology twice, no response
  • Board decided to not to pursue further
  • All other funding is being processed
• Approve new Code of Conduct (#100)
  • anonymous reporting form updated now up and running, under collective google drive
• Upcoming workshop updates
  • USDA-ARS/UF Machine Learning Training 2019 (Aug 27-28)
    • Brian update: Adam uploaded lesson material a few days ago
    • Support for coffee; too expensive
    • Issues with Federal employees
    • registration and announcement; also, do we want to charge for coffee? (#122)
    • Board in agreement to not support/fund coffee
    • We’re only handling registration for UF registrants
    • Won’t go through DOCE, since it’s not being paid
    • Alethea will set up UF registration
      • Adam is expecting this
      • We need advert materials for Adam
      • Alethea needs info for registration form
        • Cap at 25
        • Same as RSVPs for events
        • Alethea needs to know:
        • Names, contact info, affiliation
        • What’s the audience (grad students, faculty…)
    • Resbaz
      • Registration getting up and running
      • Starting to invite speakers/instructors
    • Genomics workshop (#114)
      • Nothing concrete; Geraldine will contact in next few weeks
    • UCF/Orlando workshop
      • Carla is working on moving this along, see what they will provide, currently in her court
    • “Regular” carpentries workshop (October 17/18)
      • Basic Data Carpentries, R workshop
      • Will happen after board turnover
      • Elise, Brian tentatively organizing
      • Regular registration
    • R for social sciences
      • No fixed time, Spring 2020 (next board’s decision)
    • Spring ML or network analysis workshop (#115)
      • Conversation with Hao, Geraldine, George
      • Hao hasn’t heard any followup
• Election logistics
  • Recruitment of new board members:
    • Make event to meet with all instructors
    • Send out to general population
    • What is the timeline?
    • Last year: Sept 13th election was opened
    • Nomination collection: was self nomination
    • Sent out an announcement; each person writes a paragraph
    • Give a couple of weeks for self-nominations
    • Run elections mid-September
    • End of August planned for announcements
    • Deadline for nominations: Sept 4th
    • Week of Sept 9th: voting
    • Third or Fourth week of Sept: decide on new board
    • Each nominee write a paragraph; old applications in Google Drive
• Travel award update
  • Timeline was Announcement Aug 5, closes the 29th of August, on 30th issue awards
  • Slightly late
  • Geraldine, Brian, Gaurav
  • Check with Geraldine on Slack, get announcements out soon
• Start publicizing workshops for fall 2019/spring 2020 (#121)
  • @gklarenberg’s blogpost (UF-Carpentry/website#46)
  • Alethea/Flora have announced
  • Approve post on our website
  • Email out to listserve
  • Wait on announcing workshop registration until closer to fall workshops
• Making our Carpentries report public? (#69)
  • No sensitive information included on the report
  • Board approves making it public
• Update on UF Carpentries stickers
  • Ordered, put in shared box at UFII
• Funding request for R-Ladies stickers
  • 200 stickers at $90 approved
  • Geraldine should contact Alethea to order