2019-03-26 Board Meeting
UF Carpentries Board Meeting, Mar 26, 2019
Attendees
Chair: Joe Secretary: Brian Board Members: Hao, Gauarav, Elise, Geraldine, Simona (remote) Non-board Members: Carla Mavian (rep. for EPI workshop)
Agenda
- Approve previous meeting’s minutes
- Approved.
- Instructor training updates.
- Announcements sent, app. deadline was yesterday, should get apps by Thursday and evaluate the end of the week or weekend.
- Elise, Geraldine, and Brian will review the apps, Gaurav might also help.
- EPI workshop updates.
- Hao: might not be enough time to implement priority registrations.
- Simona will send announcement to all sponsors, but there will not be any priority registration process.
- Flora will be able to send out the general announcement tomorrow.
- We discussed priority registrations and arrived at this proposal for managing priority registrations in the future:
- Set up workshop registration, and set registration cap at 1/2 capacity.
- Distribute registration link to sponsors 1 week ahead of time.
- After 1 week, set cap at full capacity and send out general registration announcements.
- Update on IFAS meeting 3/15/19.
- Geraldine met with associate dean of research at IFAS, John Davis.
- Meeting was very positive, IFAS is interested in giving money, Davis needs to meet w/ dean for research Gilbert at IFAS to discuss giving options.
- Davis mentioned maybe doing something with the UFBI seminar in May (see later agenda item).
- Status on logo design for April/May.
- Do we want to pay Gaurav’s friend, Kim, for logo design ($400)?
- General consensus seemed to be that Elise’s preliminary design is good.
- Elise agreed to continue working on her design.
- Status on travel awards.
- Joe, Simona, and Elise will evaluate apps.
- We will offer 2 $500 awards.
- Aiming for announcement on April 15 (Monday after EPI workshop).
- Awards will be for any travel through the end of 2019.
- Google and Twitter accounts.
- Gaurav has the password for the Google account.
- ufcarpentries@gmail.com will reach all board members.
- Hao has access to Twitter account.
- Alethea: Facebook might also be a good platform for outreach.
- 3rd Annual Symposium: Collaborations in Biodiversity Research Workshop, Monday May 6, 2019.
- Pam Soltis inquired about the possibility of having UF carpentries run a 1- or 2-day workshop after the CBR event.
- UFBI would cover all workshop expenses.
- We all agreed that a 1-day workshop seems most appropriate here.
- Alethea: If UFBI is paying, she, Flora, and Hampton can take care of all food arrangements.
- We could do either a geospatial workshop or one of our more general workshops.
- Simona and Geraldine: A 1-day geospatial workshop would be difficult unless we can assume everyone already knows R.
- Brian will follow up with Pam.
- Update on TREC workshop (discuss waitlist and/or priority spots)
- Simona: Should we contact sponsors about TREC workshops? General consensus: yes.
- We can offer a travel grant for a Gainesville instructor to teach at the workshop.
- Workshop will be April 29-30 at Homestead.
- ResBaz preliminary planning and coordination
- Tabled.
- Long-term workshop schedule
- Tabled.