2018-08-28 Board Meeting

Attendees

Joe Andreoli, Miao, Justin, Brian, Dan Maxwell, Hao, Simona (remote), David Jennings (remote)

it happened
workshops and mini-tutorials appeared to be useful good for attendees
documented hiccups in advertising
- need better coordination of helpers (make sure there are sufficient helpers present for each workshop segment)
possible problem: no assigned time slots?
when recruiting, maybe we can ask for hard commitments in advance of doing full announcement of workshops? (more complicated timing, especially with choosing lessons)
several students showed up for the Python workshop (someone told them that it was free?) - we think they were from ECE, possible confusion around free ResBaz events?

should teaching a workshop be a requirement for completing instructor training?
people might be more comfortable if they felt involved in local community
can we encourage involvement this way?
be more explicit about timing commitments for helpers and instructors
(Joe) personal experience:
- felt comfortable as a helper, especially when familiar with the instructor personally
- higher barrier to commit to instructing
decisions:
- ask for commitments for future instructor training
- provide additional opportunities for people to practice teaching (could be done in collaboration with other local groups)

are there term limits? no
we need better messaging about who can serve on the board and board duties and benefits
- it would be nice to have some separation between core instructor group and board members
board positions will rotate in the Fall, with new board after elections?
action items:
- Hao will work on reminder messages, encourage involvement with board

currently appears to be 3 instructors and 3 helpers (maybe sufficient, some commitments are conditional on lesson content)
Matt might want to teach the geospatial lessons (are they ready?)
action items:
- confirm lesson content and instructor and helper commitments (Matt)

why are we doing this? is one of our Fall workshops
need a host and organizer
action items:
- Justin will host and organize
- decide on logistics for handling priority registration

Melissa Rethlefsen (director of UF health science center libraries) would like to be more deeply involved with ResBaz like events
- coordination is possible, establish a work agenda for a meeting for future meeting
library internship (10hrs / wk, $15 / hr, 1 or 2 semesters)
- Dan Maxwell is looking for a faculty partner (external to library) and project plan to pitch to the libraries to secure funding (could be lesson development)
- plan also needs to include mentoring plan stuff for the intern
R-gators
- no concrete plans yet, but UFII classroom is reserved for Tuesdays 4 - 530pm
- may do a help desk?
- thinking of letting R Gainesville and R Ladies handle more of the lesson-style content
- coordinating a bootcamp of sorts for the content of the R ecology lessons
UF DSI
- current president (Tyler Richards) wants to pursue an informal meetup
- possible opportunity to work together
- library is interested and can contribute funds for food, drinks, etc.
R-Ladies
- Punam and Geraldine not present
action items:
- follow up with UF DSI (Justin)
- follow up with Dan Maxwell about the library internship
- follow up with Melissa Rethlefsen about future ResBaz coordination (can be tabled for 2019, probably)
- maybe invite some members of these groups to a specific board meeting, once a semester?

better info about the club and elections now
some blog posts have added content
action items:
- could use a splashier landing page, possible template for the current website theme
- logo for UF Carpentries