2018-06-19 Board Meeting

Attendees

Simona (remote), Kristina (remote), Geraldine (remote), Matt, Punam, Justin, Miao, Brian, Hao, Carpentries Executive Council, David Jennings, Jilly Bean (remote)

Agenda

• benefits for supporting departments and membership renewal
• dates for fall workshop(s)
• travel award cycle for the summer
• next meeting (July 3 - interim chair, Simona will be gone)

Notes

Renewal funding and benefits for supporting departments

• four options for selling out benefits
  • discounted seats for workshops (not feasible with existing registration system)
  • reserved seats for workshops
    • could do 50/50 reserved seats, gets us to 70 seats for $15000
    • early announcement and registration
    • “priority” registration?
  • reserved seats for instructor training
    • same conceptual idea as for workshops, skip application process
    • will this be valuable to departments?
    • has broader pedagogical value
  • arranging for mutual scheduling of workshops and content
• $1500 (unit for support)
  • 6 priority seats in workshops
  • 2 priority seats in instructional training
  • first review of workshop schedule
    • how would this work?
    • input into timing and material
    • input into instructor selection
    • helps us identify what students will benefit from
    • “participation in the schedule” (one scheduling meeting per semester?)
• Is this needed?
  • many departments may have good will for funding already

Finances

• Ethan (White Lab) will support up to $3750
• Larry (iDigBio) will support $3750
• Informatics / Library might be able to support $3750
• money might need to be shuffled around to deal with what grants can support
• sustainability for future funding is a priority objective

Fall 2018 Workshops

• first week of October (iDigBio has summit on 1st, 2nd, 3rd)
  • iDigBio is working on an adaptation of the R Ecology lesson using collections data (could be presented / taught)
  • 1-day version? (scheduling is difficult with LSU playing on Friday)
  • logistics can follow regular Carpentries workshops

Travel Awards

• do we want to have one for the summer?
  • we’re out of money
• do we want to schedule an awards cycle for the Fall?
• next discussion point will be Spring 2019
  • need to figure out budgeting (treasurer)

Next Meeting

• see this for updating schedule: https://github.com/UF-Carpentry/Coordination/issues/25
• shift forward next week’s meeting to June 26

August Workshops

• coordination for all of our friends?
  • R meetup (Dan Maxwell)
  • Libraries (Plato)
  • HPC?
  • UFIT
• schedule a coordination meeting in mid-July
• what events?
  • at least 2 full workshops
  • at least 2 single-day workshops
• discussion panel
  • non-academic careers panel (UFII, UFIT, Libraries?)

Misc

• Carpentry Connect in South Africa (~September)
• Carpentry Champions / Community-Building
  • how can the UF model be “exported” / duplicated elsewhere?
  • how can the executive council support this? (they are interested)

Action Items

• open an issue and make a google doc for initial email
• schedule a coordination meeting for August Carpentries Festival / Research Bazaar for the week of July 9